Last written position is in the outgoing note of 14 March, points 2 and 4.
Two items remain open: a draft reply assigned last Friday and still unsent; an addendum to the 2024 agreement that was never signed. No later instruction is on file.
—Framework agreement · renewal opens May · owner on register
—Service contract · expires August · owner on register
—Addendum 2024 · unsigned · no owner
Two agreements on file lapse within six months: the framework agreement, whose renewal window opens in May, and the service contract, which expires in August.
Each has a named owner on the register. The 2024 addendum remains unsigned and has no owner.
The rules around a file, for both sides of the counter.
Applicant
What is required, how many bodies are involved, which approvals are needed, and what to fix before submitting. Guidance also works when the counter is closed.
Officer
Pre-analyse the submitted file: flag missing items with the cited article, summarise, propose the next step. The officer reviews and decides.
Four steps. Three bodies to notify or apply to. Two approvals. Three items usually missing if you file today: proof of premises, sector form, fee receipt. Each line cites the article. Confirm with the competent authority. Not a permit.
Proposed
A person still decides.
Proposed for an officer. Sources attached. Not a permit.
Module 05
Lexicon
Institution-controlled bilingual terms. No outside vocabularies imported.
→ English and French term pairs defined by the institution
→ Abbreviations and synonyms resolved at search time
→ Definitions stay inside the tenant
Sample question
“What is the approved term for this abbreviation?”
The collection is counted as the institution defines it: active, expiring, expired.
Within six months, the expiring set groups into three sectors, each line carrying its recorded owner. The same view can be saved for a department and presented in a meeting without exporting the file.
Submitted sections from three desks converge into one narrative, each paragraph still attached to the note it came from.
Two sections are missing: one desk has not filed, and one submission has no dated figure. The compiled report stays proposed until a person approves it.
